The Role
The Project Coordinator owns the operational backbone of their storytelling pod. You set the schedules. You manage the logistics. You keep CHQ accurate, current, and actionable. You are the person the Account Leader and Lead Storyteller/Creative Director can hand the details to with complete confidence – knowing they’ll be handled with precision, care, and follow-through.
This role reports directly to the Account Leader and works in close collaboration with the Lead Storyteller/Creative Director. There are no direct reports – your output is your own, and that standard is high.
Schedule
Full Time
Type
In Office/Hybrid
Location
Dallas, TX
Compensation
Competitive
Full Job Description
About Harp & Sling
Harp & Sling is a storytelling-first creative agency serving the construction, engineering, architecture, design, nonprofit, and tech sectors. We help brands cut through mediocrity through cinematic video, photography, and strategic content deployment—capturing stories that strengthen culture, elevate brands, and drive measurable business results.
As we build out our Storytelling Team model, one thing has become clear: the best creative work in the world falls apart without someone who owns the details. That’s the Project Coordinator. Not a support role. Not a task-checker. The person who makes sure nothing gets dropped – ever.
About The Role
The Project Coordinator owns the operational backbone of their storytelling pod. You set the schedules. You manage the logistics. You keep CHQ accurate, current, and actionable. You are the person the Account Leader and Lead Storyteller/Creative Director can hand the details to with complete confidence – knowing they’ll be handled with precision, care, and follow-through.
This role reports directly to the Account Leader and works in close collaboration with the Lead Storyteller/Creative Director. There are no direct reports – your output is your own, and that standard is high.
RESPONSIBILITIES
Project & Schedule Management
- Own all project timelines across the pod’s active client accounts – building schedules that are realistic, clear, and achievable
- Set and manage internal deadlines, production milestones, and client delivery windows
- Maintain CHQ as the single source of truth: every project, every task, every status updated with accuracy and consistency
- Ensure nothing falls through the cracks – across pre-production, production, post-production, and delivery
- Flag timeline risks or schedule conflicts early and bring solutions, not just problems
Logistics & Travel Coordination
- Book and manage all shoot-related travel: flights, hotels, ground transportation, and on-location logistics
- Coordinate gear transport, equipment needs, and vendor scheduling
- Build detailed shoot day schedules and distribute call sheets to all relevant team members and clients
- Anticipate logistical needs before they become day-of problems
Client-Facing Execution Clarity
- Serve as a clear, warm, and reliable point of contact for scheduling and logistics questions
- Communicate timelines, next steps, and project statuses to clients in a way that builds confidence and removes uncertainty
- Ensure clients always know what’s coming, what’s needed from them, and when to expect delivery
- Coordinate client approvals, feedback windows, and revision schedules with consistency and precision
Internal Team Coordination
- Collaborate closely with the Lead Storyteller/Creative Director to align creative timelines with production realities
- Keep the Account Leader informed on project statuses, upcoming deadlines, and any risks that need their attention
- Distribute accurate project information to all pod members – making sure everyone has what they need, when they need it
- Maintain organized records, files, and documentation that any team member can pick up and understand at a glance
required skills and experience
Operational Precision
- 2-4+ years in project coordination, production management, operations, or a similar detail-driven role
- Proven ability to manage multiple projects simultaneously without losing accuracy or composure
- Exceptional attention to detail – not just catching errors, but building systems that prevent them
- Experienced with project management platforms; CHQ experience is a plus
Organization & Follow-Through
- Strong personal organization – you have a system, and it works
- High conformity and follow-through – you don’t just start things, you finish them, completely
- Comfortable building and maintaining schedules, trackers, and logistics workflows from scratch
- Able to hold the details across 15-20 active client accounts without dropping the thread
Communication & People Skills
- Clear, warm, and professional communicator – internally and with clients
- Able to deliver accurate information in a way that makes people feel cared for, not just informed
- Comfortable working across all levels of an organization – from creative teams to clients to leadership
- Collaborative by nature – you bring precision to relationships, not just tasks
Logistics & Coordination Experience
- Comfortable booking and managing travel, accommodations, and on-location logistics
- Experienced coordinating across multiple stakeholders with competing schedules and needs
- Calm and methodical when plans change – you adjust the schedule and keep everyone aligned
Environmental Requirements
- Must be based in Dallas–Fort Worth
- Comfortable with a hybrid schedule: remote work + in-person client meetings, or office days
- Salary – Exempt: 40–50 hours/week minimum depending on production rhythms
Who You Are (and this matters)
You are the reason things don’t fall apart.
You are:
- Detail-obsessed – not because someone told you to be, but because accuracy is something you take personal pride in
- A finisher – you don’t consider something done until it’s completely, correctly done
- Warm and precise – you make people feel taken care of and informed at the same time
- Proactive, not reactive – you see the gap before it becomes a problem and close it
- A trusted teammate – your team doesn’t check your work because they don’t have to
- Steady under pressure – when shoots shift, plans change, and timelines get tight, you recalibrate and keep moving
You thrive in fast-paced environments with clear expectations – and you make those environments better for everyone around you.
Core Values: Alignment with Harp & Sling
We are looking for someone who not only fits the role, but embodies our culture. At Harp & Sling, the right candidate lives out our five values daily:
- Own the Outcome — Takes responsibility from start to finish
- Wash Feet — Serves clients and internal partners with humility
- Live No Lies — Communicates with honesty, clarity, and integrity
- Make It Gold — Brings excellence and thoughtfulness into every detail
- Let the Light Leak — Works with purpose, hope, and a strong inner conviction
How to apply
Send your resume, a brief introduction, and any relevant examples of work or experience to team@harpandsling.com & submit your Culture Index Survey. Tell us why you believe you’re a great match for Harp & Sling and how your strengths would support our mission to “tell stories that matter.” You can also use the form below, which goes directly to our team.
Applications without a Culture Index Survey will not be considered.